Transaction Procedure

Buyer and Seller mutually agree on all commercial terms, conditions, and prices. Seller provides Buyer with a Soft Offer outlining product details, specifications, and delivery terms.

Buyer issues to Seller an official ICPO or Purchase Order / LOI, indicating full Buyer details, discharge port, and confirmation of readiness to proceed.

Upon receipt, Seller prepares and sends the Draft Sales and Purchase Agreement (Contract). Upon mutual signing, seller concludes shipping arrangements and issues PPOP documents: Export license, Act of Transfer, Allocation Certificate, Company Registration Certificate, Statement of availability of product.

Seller issues detailed Proforma Invoice. Buyer makes 50% advance deposit via bank transfer (TT – MT103). This confirms order, secures production and vessel booking, and initiates export registration. If Seller fails to perform, Buyer receives 100% refund within 7 banking days.

Upon confirmation of 50% payment, Seller registers order with shipping company and issues: Registration Data Sheet, Packing List, Cargo Manifest, Product Analysis Passport / Quality Certificate.

Within 48-72 hours after registration, Seller provides full Delivery Advice File including: Sanitary Certificate, Certificate of Origin, SGS Quality Report, Packing List, Commercial Invoice, CT1 Certificate, Export Declaration, COVID-19 Free Certificate, Insurance Certificate, Dioxin-Free Certificate, Non-Wood Packing Certificate, CIQ/CCIC Certificate.

Upon arrival at discharge port, Buyer verifies cargo quality and quantity through SGS or approved inspection agency. After confirmation, Buyer completes remaining 50% balance payment via TT (MT103) within 3 working days.

Once Seller receives final payment, Seller releases all original shipping documents to Buyer immediately, including endorsed Bill of Lading.

After full contract execution and payment confirmation, Seller releases all commission payments to registered mandates, brokers, and agents per sealed NCNDA/IMFPA agreement.

Both parties agree this procedure ensures full transparency, financial protection, and shipment security. All payments through official banking channels only, and all documents are verifiable.